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Here are a few tips when designing a conference room:



Location: Conference rooms should be located in low traffic areas for privacy and to minimize disturbances.

Noise: Yes noise. Consider the noise outside the room as well as inside. Noise may stem from; people, furniture or appliances. The trick is, Soundproofing, Sound Masking or Speech Privacy Solutions to protect privacy, maintain productivity and prevent unwanted sound from leaving or entering the room.

Architectural acoustics: (also known as room acoustics and building acoustics) is the science and engineering of achieving a good sound within a building and is a branch of acoustical engineering.’ [Source: wikipedia.org]

“From the very outset of any building development, the selection of the site, the location of buildings on the site, and even the arrangement of spaces within the building can, and often do, influence the extent of the acoustical problems involved. The materials and construction elements that shape the finished spaces will also determine how sounds will be perceived in that space as well as how they will be transmitted to adjacent spaces.” William J. Cavanaugh and Joseph A. Wilkes, Architectural Acoustics, Principles and Practice (1999)

Windows: Think for one moment is there sufficient windows, is it the correct size? Windows offer ventilation and lighting two very essential components to a great comfortable room. Moreover, for those lucky enough a window that shows off that great view. However, in designing there is also too much light, ‘glare’, heat and noise. So, what’s your next move? Think Design, Design, Design! (Follow the step bellow.)

Heating/Cooling: Passive solar design takes advantage of a building’s site, climate, and materials to minimize energy use. A well-designed passive solar home first reduces heating and cooling loads through energy-efficiency strategies and then meets those reduced loads in whole or part with solar energy. [Source; energy.gov]

The key elements of passive design are: building location and orientation on the site; building layout; window design; insulation (including window insulation); thermal mass; shading; and ventilation. Each of these elements works with others to achieve comfortable temperatures and good indoor air quality. [Source; level.org]


Power: We all hate ugly cords that push there way into our sight. So, again it is best to plan and know exactly where your electrical outlets should be placed to power all of your appliances.


Size:  When designing give yourself some time to think and plan. For instance some key questions to ask are;

  • Will it be used for small or large groups
  • Size of furniture
  • Walking area
  • Appliances


Layout: When selecting a layout research all the possible layouts that will work for you, know the pros and cons of each before making the decision. For more information go to  [Source; conference-coordinator]


Furniture: Once, you have gone to at least one conference you would know that they last quite some time so comfort is a MUST. Think Ergonomics!  Of course this does not limit you to seating but also desks as well.

Ergonomic desk.

Comfort is a major part of being efficient. For further assistance click the link Calculate the ideal height for your ergonomic desk, chair and keyboard.

Ergonomic Chair.

According to the United States Department of Labor Occupational Safety & Health Administration, “a chair that is well-designed and appropriately adjusted is an essential element of a safe and productive computer workstation. A good chair provides necessary support to the back, legs, buttocks, and arms, while reducing exposures to awkward postures, contact stress, and forceful exertions.” In selecting the perfect chair, pay particular attention to the seat height, seat width and depth, lumbar support, backrest and seat material. For dimensions, click the link Office Chair: Choosing the Right Ergonomic Office Chair.


Environment: To conclude the main aim in going through all of these steps is to help create and environment that is functional, comfortable, encourages creativity and productivity.